Approve Leave Requests

Open Leave Management > Leave Requests to see every pending request; click into a request to view its details, then approve or reject it.

Once policies and assignments are in place, employees submit leave requests that flow into a single queue for HR or managers to review. This is the step where day-to-day leave management actually happens, and Hoicko HRMS keeps a visible, permanent history of every request's outcome—so approvals stay auditable and nobody has to rely on email threads or verbal confirmations to prove a leave was approved.

The approval flow is intentionally simple: one queue, one decision per request, with the reason attached. That simplicity is what makes it scale—whether you're approving three requests a week or thirty, the process doesn't get more complicated as volume grows, since every request carries the same information (employee, dates, leave type, reason) regardless of how busy the queue gets.

Step-by-step:

1. From Leave Management, click Leave Requests to view all pending employee leave requests in a single list.
2. Click into a request to view the employee's name, the requested dates, the leave type they've selected, and their stated reason for the request.
3. Approve or reject the request based on your review. Rejected requests show a Cancelled status; approved requests show as Approved, both visible in the employee's own leave history.
4. Click a cancelled entry at any point to view the details behind why a request was rejected—useful if the employee follows up asking for clarification.
5. Use the leave calendar view (covered in the next article) to see all employees' leave laid out by date, so you can spot overlaps before approving a request that would leave a team short-staffed.

FAQ

Can managers approve leave, or only HR admins?

Approval rights follow the role permissions set during HRMS setup—owners and managers typically have approval rights, while readers can view requests only, without the ability to act on them.

Does an approved leave automatically update attendance?

Yes—approved leave days are reflected in the employee's attendance and leave status reports automatically, with no need to separately go into the Attendance Report and mark the day.

Can employees see the status of their own requests?

Yes, employees can check their Leave Status tile from their own dashboard at any time to track whether a request is pending, approved, or cancelled, without needing to ask HR directly.

Is there a way to leave a comment when rejecting a request?

When rejecting, review carefully before confirming, since the cancelled status and the employee's original reason remain visible together—clear, honest reasoning in your own follow-up communication with the employee is worth pairing with the in-system status.