Tracking Auction & Quotation Status Across PRs

The Live Auction list view shows every quotation across your organisation with real-time Auction Status (Ended, Awarded, Vendors Invited, Draft) and Quotation Status (Quotation Submitted, Active) columns — giving you a single screen to monitor everything currently in motion.

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Understanding the columns in detail:

• Quotation name — the identifying reference (e.g., 10000025, 10000193, or a batch like "100000353, 100000364, 300000035" for combined requisitions).
• RFQ Date — issue date of the quotation request.
• Award Amount — populated once a value has been finalized (e.g., 100, 4200, 1000); blank if not yet awarded.
• Nature of Order — typically "Material."
• Assigned Purchaser — the internal person or team managing it (e.g., "Accounts Team," "Manoj Rastogi," "Pankaj Negi").
• Auction Status — the current stage: Ended, Awarded, Vendors Invited, or Draft.
• Quotation Status — Quotation Submitted or Active.
• RFQ Due Date — the vendor response deadline.

Real examples from the list:

• Quotation 10000025: Auction Status "Ended," Quotation Status "Quotation Submitted," Award Amount 100 — bidding has closed and a quotation is in.
• Quotation 100000455: Auction Status "Awarded," Quotation Status "Active" — this one has already been formally awarded to a vendor.
• Quotation 100000613: Auction Status "Vendors Invited," Quotation Status "Quotation Submitted" — vendors have been invited but the auction hasn't formally ended yet.
• Quotation 100000430: Auction Status "Draft," Quotation Status "Active" — still being configured, not yet live.

How to use this list for daily prioritization:

1. Sort or filter by Auction Status = Vendors Invited to see auctions actively awaiting vendor bids — these need monitoring as the deadline approaches.
2. Filter by Auction Status = Ended with no Award Amount yet to find auctions that closed but still need a final award decision — these are your priority action items.
3. Use Assigned Purchaser to quickly see workload distribution across your procurement team.
4. Use RFQ Due Date sorting to see what's closing soonest and needs immediate attention.

Direct answer for a common question: A status of Awarded means the PO creation process can proceed immediately, while Vendors Invited means the auction hasn't started collecting final bids yet and requires patience or vendor follow-up.

Building a daily routine around this list: Experienced purchasers typically start their day by filtering this list to "Ended" and "Vendors Invited" statuses specifically — "Ended" items need an award decision today, while "Vendors Invited" items may need a reminder nudge to vendors if the due date is approaching with low response numbers.

Frequently Asked Questions

What should I do if an auction shows "Ended" but has no Award Amount? 

This typically means bidding closed but no vendor has been formally selected yet — go to Quotation Comparison & Approval for that item and complete the award/PO creation step.

Can multiple purchasers be assigned to the same auction? 

Typically one Assigned Purchaser is designated as the responsible owner per quotation, though teams (like "Accounts Team") can represent a shared group.

How do I find auctions closing today? 

Sort the list by RFQ Due Date ascending, or use the filter tool to set a date range ending today.

What does a blank Award Amount combined with Quotation Status "Active" usually mean? 

It generally indicates the RFQ/auction process is still ongoing and hasn't reached a final award decision yet.

Is there a way to see how many vendors responded to each quotation from this list view? 

This list gives status-level visibility; for vendor-count and pricing detail, open the specific quotation via Quotation Comparison & Approval.

Can this list include quotations spanning multiple PRs combined together? 

Yes — as seen with entries like "100000353, 100000364, 300000035," a single quotation record can represent a combined batch across multiple PR line items.