Key Modules Inside the Dealer Portal

Hoicko Dealer Portal is organized into distinct application modules, each accessible from the top navigation bar and from the Quick Access Application panel on the home dashboard of that module. Understanding this module map is the fastest way to get comfortable with the portal.

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1. Vendor Registration & Approval Covers new vendor sign-up (a guided 14-step form), internal review and approval, and a separate workflow for requesting updates to an already-approved vendor's profile.

2. Purchase Requisition / RFQ to Order This is the largest and most-used module. It covers: Open PR (create/manage requisitions), Assign Vendor, Request for Quotation, Quotation Comparison & Approval, Live Auction, Purchase Requisition History, Rejected PR, and Sourcing List.

3. ASN & Reports Covers the physical fulfillment side: Live PO, PO History, Rejected PO, Live ASN, Rejected ASN, ASN History, Gate Entry, Gate Rejection, Store Certification, and Store MIGO.

4. Visitor Management Tracks every physical visitor to your premises — Active Visits, Approved Visits, Rejected Visits, and Visitor History — with live KPIs like "Currently On Site" and "Today's Check-ins."

5. Feedback & Complaints A direct channel for both internal staff and external dealers to log feedback, raise complaints, or report technical bugs.

6. Analytics Cross-module dashboards and reports summarizing procurement performance, vendor reliability, gate/store rejection trends, and dealer communication volume.

How the modules connect to each other (the typical flow): Vendor Registration & Approval → (vendor is now eligible) → Open PR → Assign Vendor → Request for Quotation → Live Auction / Quotation Comparison → PO created → Live ASN → Gate Entry → Store Certification → Store MIGO. Meanwhile, Visitor Management and Feedback & Complaints run in parallel for day-to-day operational and communication needs, and Analytics continuously summarizes all of it.

Direct answer for quick reference: If you're looking for orders and shipments, go to Purchase Requisition/RFQ to Order and ASN & Reports. If you're managing who is allowed to supply to you, go to Vendor Registration & Approval. If you want visit tracking or issue resolution, use Visitor Management and Feedback & Complaints. For a bird's-eye view of performance, go to Analytics.

Frequently Asked Questions

Which module should a brand-new vendor start with? 

Vendor Registration & Approval—a vendor cannot be assigned to any PR or RFQ until their registration is approved and a vendor code is issued.

Can I move between modules without losing unsaved work? 

It's best practice to submit or save a draft before switching modules, since incomplete forms may not auto-save depending on the screen.

Is the Sourcing List part of Vendor Registration or Order Management? 

The Sourcing list sits within Order & Inventory Management (under Purchase Requisition/RFQ to Order) because it's used specifically during vendor assignment for a PR.

Do every module show the same Quick Actions (Feedback, Complaint, Report Bug)? 

Yes—Quick Actions are consistent across nearly every module dashboard, so support requests can be raised from wherever you're working.

Are gate entry and store certification the same thing?

No. Gate Entry checks the vehicle, driver, and documentation at arrival; Store Certification separately checks the actual material quality and quantity once it reaches the store/warehouse.

What's the quickest way to learn all the modules as a new user? 

Start with the module relevant to your role's daily tasks first (e.g., a purchaser starts with PR/RFQ, a gate staff member starts with Gate Entry), then explore adjacent modules as your responsibilities expand.